ACCOUNTS RECEIVABLE

Helps to Collect Receivables to Improve Cash Flow

The accounts receivable module is a comprehensive system that allows your business to track and control information related to money owed to your company.

When a business sells its products or services on credit it is crucial for that business to record such transactions in a well organized manner so that they may obtain at anytime, a record of who owes the business money, how much is owed, and how long the money has been owed to the company.

Delinquent customer or client accounts and uncollected receivable are likely to cause cash flows problems. This module will provide the information you need to run a well organized program of cash management, which will greatly accelerate receivable turnover, and as a result, cash flow and profits.

Accounts Receivable provides tools needed to handle everyday problems of tracking and collecting money owed by customers.

Current and accurate financial information can help improve your cash flow. Knowing who owes you, and how much, and for how long it was due allows you to stay on top of receivables before they become old and difficult to collect. Ensuring that receivables are collected will help increase your profits and financial success.

 

Some Key Features Include.
  • Customer information can be entered and edited.
  • Customer labels can be printed.
  • Balance forward customers are handled
  • Recurring and regular sales transactions and credit / debit memos are easily entered and edited.
  • Cash receipts can be entered and edited.
  • Deposit slips can be printed.
  • Customer account information can be displayed on the screen or printed
  • An Aged Accounts Receivable Summary Report can be printed.
  • Customer statements can be printed.
  • Data from Point of Sale/Order Processing can be automatically transferred to Accounts Receivable.
  • Any characteristics of Accounts Receivable can be modified to suit the way you do business
  • Automatic aging of customer balance.
  • Selective assessment of late charges.
  • Credit Limit by customer.
  • Credit Hold by customer.
  • Customer payment history.
  • Use one check to pay multiple invoices, check appears once on statement.

Customer Data Can be Easily Entered and Maintained

With Accounts Receivable you can easily add. change, delete and print customer information. Predefined information such as the customer's name, address, etc. saves time and increases accuracy during data entry.

In addition to the usual information, each customer record contains data such as contact, comments, key words that describe the customer's interest, customer type, salesman, tax-code and how often statements should be sent. Customer labels can be printed. These labels can be used to mail promotional letters or statements to your customers.

 

Sales and Credit / Debit Memos Help With Timely Collections

Sales transactions, finance charges, as well as credit and debit memos, are easy to enter and edit. The quick entry of this data assists with timely collections. You can also distribute the sale amount to your standard general ledger account or manually distribute these amounts to other accounts.

Recurring sales that occur at regular time intervals such as rent collection, loan payments, etc. are also handled. You only enter the transaction once, then activate it with a simple, rapid selection process. This eliminates duplicate effort and speeds up data entry.

Accounts Receivable receives its transactions automatically from the other modules, eliminating the need to reenter this information.

 

Cash Receipts Tracks the Money Received From Customers

Cash receipts ( payments received from customers) can be easily entered and edited. This allows you to manage and monitor the cash flow of your business.

Cash Receipts journal provides you with information on incoming cash.

 
Viewing or Printing Customer Accounts Shows the Activity of Your Account

You can view all activity for a customer at any time. At the touch of a few keys, you'll know who owes you money and how much.

Customer accounts can be periodically purged of fully paid invoices by bringing the balance forward. Inactive accounts can also be printed to show customers who have not recently purchased products or services.

 

Aging of Customer Accounts Shows How Much Money is Due and When

Aging periods are defined as 30, 60, 90, etc. days for customer accounts.

The Aged Accounts Receivable Summary shows the total account balance for each customer. You can select a range of customers, and print the report in order by customer name. You can also have easy access to current and accurate financial information that will help you manage and improve your cash flow.

 

Statements Can be Printed to Ensure Collection of Money Due

Customer account statements can be printed for all customers at the same time, or customers can be provided into groups for printing at different times. The statement cycles allow you to designate a frequency such as "weekly", "biweekly", "monthly", "quarterly" or " other." Statements will be printed only for those customers who match the cycles you have requested. Regularly issued statements will assist you in collections and help improve the profits and financial success of your business.

 

List of Accounts Receivable Reports

 
  • Aged Accounts Receivable
  • Cash Receipts Journal
  • Transaction Register
  • Tax Liability
  • Mailing List
  • Customer List
  • Customer Statements

 

Order Entry / Invoicing | Inventory Control | Point of Sale | Accounts Receivable | Accounts Payable | Purchase Order | Payroll | General Ledger | Office Manager System | UPS Manifest Shipping | Services / Text Invoicing | Serial Number Tracking | Return Merchandise Authorization
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